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About Army Magazine

ARMY Magazine's Writer's Guidelines

Length 
Features are typically 1,000 to 1,500 words long. Shorter articles such as sidebars to features or photo essays are 250 to 500 words. 

Include a brief explanation of why your submission (if it is a feature article) is timely, innovative or important. 

Book reviews and guest columns (such as articles for "Front & Center") are preferably 750 to 1,000 words long. We do not accept unsolicited book reviews. If you are interested in book reviewing, write us regarding your areas of interest and expertise. Send writing samples as well. 

Format
Please send your article via email as a Word attachment, or typed in the body of an email. For the article itself, use only standard, double spaced word processing (like a term paper, but with no footnotes). Do not insert pictures or graphics in the article; however, you may certainly suggest insertion points for images if they are of importance. Ensure that images are clearly marked so that any references to them are clear. 

Photographs and Other Artwork
“Front and Center” essays usually don’t run with images. For features, however, we are interested in seeing photographs or artwork that may enhance your article. We can use hardcopy black and white or color prints. If submitting electronic images, please make sure they are at least 300 dpi. We require high resolution to ensure quality reproduction of the image in print. We can accept Photoshop EPS, TIFF and JPEG files. Please include caption and credit information for each photograph. 

Headlines
We take your suggestions for headlines seriously. Please send headline suggestions with your article. 

Author Biographies
Biographical information should be submitted with the text of the article. Include as much information as possible, preferably a vita. 

Submissions
Please do not send us articles that have been submitted or published elsewhere. We do not accept simultaneous submissions. 

Send all article proposals and submissions to: 

Editor in Chief
Army Magazine
2425 Wilson Blvd.
Arlington, VA 22201 
E-mail: [email protected]

 

Electronic Images
We would prefer that electronic images be supplied on a CD, but we can accept photos via email. Each image must be sent as a stand-alone graphic file. In other words, if you have image files (pictures) contained in a PowerPoint presentation, please don’t send us the whole presentation, just the original image files that were inserted into the presentation. Similarly, please do not imbed images in a Word document or send retouched images (like collages or pictures that have had text or other graphics added to them). Accompanying caption information is also critical; see below for particulars. 


    • For the technically inclined, the resolution for photographic images that appear in ARMY magazine is 300ppi. This means that we require high resolution digital images to ensure quality reproduction in print. We can accept Photoshop EPS, TIFF and JPEG files. The following chart is a guide for submitting electronic images for publication in the magazine, and is based on CMYK EPS files. It shows the file size necessary to print at common dimensions in the magazine.

 

FILE SIZE
6.5 MB
13 MB
32 MB

SIZE IN MAGAZINE
quarter page
half page
full page bleed

APPROX. SIZE IN PIXELS
1530 x 1115 
2160 x 1570 
2475 x 3400

 

    • For the layman, a simple rule of thumb is that high resolution image files are at least .5 MB in size, and usually closer to 1 MB; if your image file is smaller than this, then it probably won’t reproduce well for print. The easiest way to determine the size or your image in "pixels per inch (ppi)" or "dots per inch (dpi)" is to open the image in any photo viewing or editing software, such as Microsoft Photo Editor, click the "File" dropdown menu and choose "Properties." This should tell you the file size of your image. 

Captions
To ensure best use, each image should have its own caption. Include all captions in a separate word file, clearly indicating which captions go with which images. Do not imbed photos and captions in a word document together. Do not use photo software to overwrite captions or to place labels on images themselves. Descriptive file names are helpful, but they are not substitutes for good captions. Avoid acronyms if possible, and spell them out if used. Please make your captions complete sentences and as specific to the image and what is depicted in it as possible (people, equipment, activity, place, etc).

EXAMPLE SUBMISSION WITH IMAGES:
A typical submission, with 3 images, would have the following five files:

ITEM
Article*
Captions
Picture
Picture
Picture

FORMAT
Word document
Word document 
jpeg, tiff
jpeg, tiff
jpeg, tiff

EXAMPLE
(file name1).doc
(file name2).doc
image1.jpeg
image2.jpeg
image3.jpeg

*author bio information included at the end of the article

Letters to the Editor 

ARMY Magazine welcomes letters to the editor. Short letters are more likely to be published, and all letters may be edited for reasons of style, accuracy or space limitations. Letters should be typewritten and double-spaced. All letters must include the writer¹s full name, address and home telephone number. The volume of letters we receive makes individual acknowledgment impossible.

Please e-mail letters to [email protected].

                                                                                Letters may also be mailed to:
                              
                                                                                The Editor, ARMY Magazine
                                                                                AUSA, 2425 Wilson Blvd.
                                                                                Arlington, VA 22201
                                                                                USA

                                                                                or faxed to 703-841-3505.

Reprints, Back Order & Other Information 


Hardcopy Reprint Permissions:

ARMY Magazine grants permission for limited reprinting of ARMY Magazine content for the following uses:

  • Academic/Instructional (limited to enrolled students and relevant faculty members)
  • Professional Development (limited to members of the organization/command)
  • Institutional Information (limited to internal distribution within an organization)
  • Non-profit/Non-commercial Newsletters* (limited to a single use for one issue)
  • Academic or Professional Journals *(limited to a single use for one issue)
  • Industry (limited to non marketing, internal distribution, as “Institutional” above)

The following credit must appear on all reprints (insert pertinent bracketed information) :

“From ARMY Magazine, [month year]. Copyright [year] by the Association of the U.S. Army. Limited reprint permission granted by AUSA."

Reprints in this case are limited to individual articles. If an entire issue is desired, extra copies of the magazine may be requested to fulfill requirements (see “Back Issues and Extra Copies”)

ARMY Magazine is not a publishing house, so agencies wishing to reprint ARMY Magazine material must use their own means to do so (refer to digital versions below).

Any other reprint requests not covered by the above list should be sent, in writing, to ARMY Magazine via regular U.S. Postal mail (address below) or e-mailed to: [email protected]

*In the case of journals and newsletters, please forward a copy of the publication containing the reprint to ARMY Magazine:

Editorial Assistant 
ARMY Magazine 
2425 Wilson Blvd. 
Arlington, VA 22201

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Electronic (Digital) Copies:

ARMY Magazine, although not a web magazine, posts selected material online in the ARMY Magazine section of the AUSA website. Online features and special sections, in particular, are archived in pdf format to facilitate reprint use. Feel free to download these for limited use (as specified above). Material that is not posted online is not available for digital distribution through ARMY Magazine or AUSA. Persons wishing electronic versions of this material may scan the magazine for themselves to produce digital versions for limited use (as noted above) or use the ProQuest® online information service to access a comprehensive digital version of the magazine (see next paragraph for details).

The ProQuest® online information service provides access to thousands of current periodicals and newspapers, many updated daily and containing full-text articles from 1986. ARMY Magazine is entirely digitized and available through the ProQuest® digital database service. Digital periodical archives, like ProQuest®, are accessible at most libraries (public, university, Army service school and DoD) and also at research facilities and various learning centers. Call or visit the nearest library or other archive facility to see if they subscribe to the ProQuest® database. See the ProQuest® web site for more information: http://www.proquest.com/

Older issues of ARMY Magazine are also likely to be stored on microfilm at similar institutions and articles can be printed off through these archives as well.

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Posting ARMY Magazine Material on the Web:

Public Access Web Sites: We do not release ARMY Magazine material for reposting on public–access web sites. We do, however, maintain an extensive online archive of selected ARMY Magazine articles, and we invite other web sites to summarize or extract articles of interest and to provide links to them in our archives. ARMY Magazine archives are maintained indefinitely to encourage and support such linking. If an article is not posted on our web site, then it is not available for linking.

Limited Access Web Sites: For ARMY Magazine material that is not posted in our online archive, we do allow limited reposting in limited access web venues in support of academic, command, governmental, or institutional use. Web access must be password protected and limited to internal organizational users or course enrollees. As with hardcopy reprints, the agency wishing to post material under these circumstances must use their own means to produce a useable digital version.

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Picture Reprints:

AUSA and ARMY Magazine retain the rights to all images. However, for non wire service images, limited, non commercial, non marketing use is allowed for local presentations, command information, internal organizational use, academic or instructional purposes, and for personal use. In the above cases, images must be limited to single use in the original vehicle and not distributed further. All such images must include the photo credit: “ARMY Magazine”; if the image is a Dennis Steele photo, then the credit line should read: “ARMY Magazine, Dennis Steele.”

Digital Images: Unfortunately, ARMY Magazine is simply not staffed to respond to the exploding demand for digital images in the Powerpoint ™era. However, selected images may be available online in our archives. If so, these digital images can be downloaded for use as specified above. For any images not posted online, users must produce their own digital versions by scanning from the magazine (for limited use as specified above) or by going to the public digital archive for themselves (where in fact many images originate). See “Public Domain Images” below for other digital image options.

Wire Service Images: Some of the images that appear in ARMY Magazine are purchased from wire services. We do not have the right to authorize the re-use of wire service images. Be sure to check the photo credit line of all images, and do not copy or reproduce wire service images in any way. Contact the wire service in question.

Public Domain Images: Some of the images found in ARMY Magazine are public domain pictures (most often credited as U.S. Army or DoD). For those interested in digital versions of these images, they can often be found and downloaded directly from one of the following two image archives:

The Army Images can be found at:
http://www.flickr.com/photos/soldiersmediacenter

The Defenselink DoD Multimedia Images page:
http://www.defenselink.mil/multimedia/

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Back Issues and Extra Copies of the Magazine:

Limited copies of the most recent Non-Green Book ARMY Magazine (less than two years old) are available through the ARMY Magazine office. Back issues of Army Green Books (the October issue) are not maintained in the ARMY Magazine office beyond 6 months. Contact the editorial assistant if you would like to receive five or more copies of a recent issue:

Editorial Assistant 
ARMY Magazine 
2425 Wilson Blvd. 
Arlington, VA 22201
or e-mail: [email protected]

For reference use, bound volumes of ARMY Magazine are sent to post and installation libraries, and larger non DoD libraries may have bound volumes of ARMY Magazine (along with other periodicals) on their shelves. Older issues of ARMY Magazine may be on hand in these places.

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2016 ARMY Magazine
SFC Dennis Steele Photo Contest 

Sponsored by the Association of the U.S. Army

The Association of the U.S. Army is pleased to announce its annual ARMY magazine photo

contest. Amateur and professional photographers are invited to enter.

The winning photographs will be published in ARMY magazine, and the photographers will

be awarded cash prizes. First prize is $500; second prize is $300; third prize is $200. Those who

are awarded an honorable mention will each receive $100.

Entry Rules:

  1. Each photograph must have a U.S. Army-related subject and must have been taken on or after July 1, 2015.

  2. Entries must not have been published elsewhere.

  3. Each contestant is limited to three entries.

  4. Entries may be 300-dpi digital photos, black-and-white prints or color prints. Photographs must not be tinted, altered or have watermarks.

  5. The minimum size for prints is 5x7 inches; the maximum is 8x10 inches (no mats or frames).

  6. The following information must be provided with each photograph: the photographer's name, address and telephone number, and a description of the photograph.

  7. Entries must be mailed to: Editor in Chief, ARMY magazine, 2425 Wilson Blvd., Arlington, VA 22201, ATTN: Photo Contest. Send digital photos to [email protected].

  8. Entries must be postmarked by September 15, 2016. Winners will be notified by mail in October.

  9. Entries will not be returned.

  10. Employees of AUSA and their family members are not eligible to participate.

  11. Prize-winning photographs may be published in ARMY magazine and other AUSA publications three times.

  12. Photographic quality and subject matter will be the primary considerations in judging.

For further information, contact

Jennifer Benitz ([email protected])
ARMY Magazine
2425 Wilson Blvd.
Arlington, VA 22201
(703) 907-2604

Click to see winners of the 2015 ARMY Magazine Photo Contest