General Information 

 

Eligibility:

AUSA’s ILW Army Aviation Symposium and Exposition welcomes all AUSA members, employees or consultants of AUSA Sustaining Member companies, military and civilian government personnel, invited guests, and non-members that have an identifiable relationship with AUSA or the United States Army.

Registration:

Registration fee per individual is $400 for government personnel, $700 for Sustaining Members, $900 for AUSA Individual and Corporate Members and $1000 for non-Sustaining Members.  The fee will increase to $450, $750, $950 and $1050 respectively, after close of business 5 January 2012. We accept checks, American Express, VISA or MasterCard.  We do not accept government form 1556 as payment.  Please do not send the registration application without payment as we will be unable to reserve space until payment is received. Once your registration and payment are processed, a receipt will be available to print at the registration desk on-site. Refunds will be made for those registrants who cancel in writing prior to close of business 5 January 2012.  No refunds for cancellations after that date will be provided.  Registrations received after 5 January 2012 are not guaranteed for pre-registration.  Late registrants may need to register on-site.

Registration Hours:

Wednesday, 11 January: 1500-2000
Thursday, 12 January: 0700-1830
Friday, 13 January: 0700-1300

Lodging:

Accommodations for this symposium have been arranged at the Gaylord National Hotel and Convention Center, 201 Waterfront Street, National Harbor, MD 20745.  Reservations can be made by contacting the hotel directly at 301.965.4000.  Based upon availability, the room rates for this symposium are:

 Room Rate:                     Single               Double               Atrium View

Government/Industry          $183                 $183                 $239

Room rates subject to applicable tax. Reservations must be made by Friday, 16 December 2011 to guarantee this rate.  After 16 December, reservations will be made on a space and rate available basis only. In order to receive this special conference rate, when making reservations, you must mention the code “AUSA” and that you will be attending AUSA’s ILW Army Aviation Symposium. All individual reservations must be accompanied by one night deposit plus tax or guaranteed by a major credit card (and hotel will charge an attendee’s credit card for one nights stay prior to arrival).  Deposits are only refundable for cancellations occurring three days prior to arrival. Check-in time is 1500 and check-out time is 1100. 

Transportation:

Gaylord National Hotel and Convention Center is located at 201 Waterfront Street, National Harbor, MD 20745.

AUSA will be providing a shuttle service from the Pentagon to the Gaylord National Hotel and Convention Center every hour starting on Thursday, 12 January at 0630 and running until Friday, 13 January at 1330.  Pick up at the Pentagon will be at U8 at the Metro bus platform.

 

Shuttle Schedule

Thursday, 12 January

First bus to depart Pentagon: 0630

Starting at 0700 a shuttle will depart the Pentagon every hour on the hour from 0700-1800.

First bus to depart Gaylord National Hotel and Convention Center:  0930

Starting at 1000 a shuttle will depart the Gaylord every hour on the hour from 1000-2030

 

Friday, 13 January 9, 2012

First bus to depart Pentagon: 0630

Starting at 0700 a shuttle will depart the Pentagon every hour on the hour from 0700-1200.

First bus to depart Gaylord National Hotel and Convention Center:  0930

Starting at 1000 a shuttle will depart the Gaylord every hour on the hour from 1000-1400

From Reagan National Airport: Follow signs to George Washington Parkway South (to Alexandria). Take George Washington Parkway South toward Alexandria. Veer right at the sign to Slaters Lane. Take a right at the traffic light onto Slaters Lane.  Follow signs to US Route 1 South and merge onto US Route 1 South (N. Henry Street). Proceed on Henry Street through Old Town Alexandria. Follows signs to I-95 North (Maryland). Veer right at signs toward I-95.  Veer left toward I-95 (Baltimore/Maryland signs) and merge onto I-95 North /I-495 East (Capital Beltway – Outer Loop). Cross Woodrow Wilson Bridge toward Maryland.  Take Exit 2A toward National Harbor. Once on National Harbor property, turn right on St. George Street. Follow signs to Gaylord National Hotel and Convention Center.

From Richmond & I-95 North: Take I-95 North toward Washington for about 94 miles. Take left exit onto I-495 East / I-95 North into Maryland for about ten miles. Stay to right, following signs for local traffic to National Harbor.  Cross the Woodrow Wilson Bridge toward Maryland. Take Exit 2A toward National Harbor. Once on National Harbor property, turn right on St. George Street. Follow signs to Gaylord National Hotel and Convention Center.

From Baltimore & I-95 South: Follow Airport Exit signs toward Washington, DC.  Take exit 2B for MD 295 South/Baltimore Washington Parkway toward Washington. Merge onto 295 South toward Washington. Stay on 295 South for about 35 miles. Take Exit 1B (the very last exit on 295 South, past exit 1) toward National Harbor. Once on National Harbor property, turn right on St. George Street.  Follow signs to Gaylord National Hotel and Convention Center

Parking:

Rates are as follows:

$5.00 for first hour

$12.00 for 1-3 hours self parking

$21.00 per day self parking/overnight*

$18.00 for 0-3 hours valet parking

$30.00 per day valet parking/overnight*

*All rates are subject to change without notice. Please call ahead to confirm pricing.

Exposition:

AUSA’s ILW Army Aviation Symposium and Exposition will be held at the Gaylord National Resort and Convention Center, 201 Waterfront Street, National Harbor, MD 20745. AUSA will offer extensive exhibiting opportunities for those Sustaining Members that wish to display their products and services. Exhibit materials were sent to all Sustaining Member exhibit points-of-contact in October 2011. Military exhibitors are also encouraged to participate. For the floor plan, prospectus and contract see the Exhibitor Information portion of our website. Please consult your Exhibitor Kit for set up times.

For questions concerning exhibits, call or e-mail Mary Wille, Sponsorship Coordinator, at (703)907-2659 or mwille@ausa.org.

Exhibit Hall Open Hours:
Wednesday, 11 January: 1800-2000
Thursday, 12 January: 0900-1830
Friday, 13 January: 0900-1330

Exhibit Hall Public Visitor Hours:
Thursday, 12 January: 1400-1530
Friday, 13 January: 1030-1130

Sponsorship Opportunities:
We are pleased to offer several sponsorship opportunities for the 2012 AUSA’s ILW Army Aviation Symposium and Exposition. This is an excellent way to highlight your company’s participation at this important Army event.

For questions concerning sponsorship opportunities, please contact Mary Wille, Sponsorship Coordinator, at
(703) 907-2659 or
mwille@ausa.org.

Dress:

Military ACU/duty uniform and business attire for civilian attendees is appropriate for all functions.

Proceedings:

Electronic copies of the briefing charts will be available on-line after the conference. They can also be viewed via our web site. All sessions are open and for attribution.

Americans with Disabilities Act (ADA):

Registrants with special needs who participate in our symposium will be accommodated to the fullest extent possible.  If you need special arrangements, please advise us at the time you register.

Disclaimer:

Advertisements, promotions, statements and logos are those of AUSA or other organizations participating in this event. The United States Army neither states nor implies any endorsement, association or recommendation with regard to these organizations